100% BASIC KNOWLEDGE ON MICRSOFT  WORD 

Microsoft Word is a word processing application that allows you to create a variety of documents, including letters, resumes, and more. In this lesson, you'll learn how to navigate the Word interface and become familiar with some of its most important features, such as the Ribbon, Quick Access Toolbar, and Backstage view.

The Word interfaces

When you open Word for the first time, the Start Screen will appear. From here, you'll be able to create a new document, choose a template, and access your recently edited documents. From the Start Screen, locate and select Blank document to access the Word interface.

Working with the Word environment

All recent versions of Word include the Ribbon and the Quick Access Toolbar, where you'll find commands to perform common tasks in Word, as well as Backstage view.

The Ribbon

Word uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, which you can find near the top of the Word window.

Each tab contains several groups of related commands. For example, the Font group on the Home tab contains commands for formatting text in your document.

Some groups also have a small arrow in the bottom-right corner that you can click for even more options.

Showing and hiding the Ribbon

If you find that the Ribbon takes up too much screen space, you can hide it. To do this, click the Ribbon Display Options arrow in the upper-right corner of the Ribbon, then select the desired option from the drop-down menu:

Auto-hide Ribbon: Auto-hide displays your document in full-screen mode and completely hides the Ribbon from view. To show the Ribbon, click the Expand Ribbon command at the top of screen.

Show Tabs: This option hides all command groups when they're not in use, but tabs will remain visible. To show the Ribbon, simply click a tab.

Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs and commands will be visible. This option is selected by default when you open Word for the first time.

Using the Tell me feature

If you're having trouble finding a command you want, the Tell Me feature can help. It works just like a regular search bar. Type what you're looking for, and a list of options will appear. You can then use the command directly from the menu without having to find it on the Ribbon.

The Quick Access Toolbar

Located just above the Ribbon, the Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it shows the Save, Undo, and Redo commands, but you can add other commands depending on your needs.

To add commands to the Quick Access Toolbar:

Select the command you want to add from the menu.

The command will be added to the Quick Access Toolbar

The Ruler

The Ruler is located at the top and to the left of your document. It makes it easier to adjust your document with precision. If you want, you can hide the Ruler to create more screen space.

To show or hide the Ruler:

Click the checkbox next to Ruler to show or hide the Ruler.

Backstage view

Backstage view gives you various options for saving, opening a file, printing, and sharing your document. To access Backstage view, click the File tab on the Ribbon.

Document views and zooming

Word has a variety of viewing options that change how your document is displayed. You can choose to view your document in Read Mode, Print Layout, or Web Layout. These views can be useful for various tasks, especially if you're planning to print the document. You can also zoom in and out to make your document easier to read.

 

Switching document views

Switching between different document views is easy. Just locate and select the desired document view command in the bottom-right corner of the Word window.

Read Mode: This view opens the document to a full screen. This view is great for reading large amounts of text or simply reviewing your work.

Print Layout: This is the default document view in Word. It shows what the document will look like on the printed page.

Web Layout: This view displays the document as a webpage, which can be helpful if you're using Word to publish content online.

Zooming in and out

To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the Word window. You can also select the + or - commands to zoom in or out by smaller increments. The number next to the slider displays the current zoom percentage, also called the zoom level.

1. MS Word at work:

As you know, you can use Word to create different types of professional texts. But there is more. The program includes the template function, with which you can download document templates for letterheads, invoices, receipts, calendars, memos, letters, newsletters, resumes, and all kinds of documents related to the business and administrative world. In addition to this, Microsoft offers users on this website the ability to download templates.

This makes Microsoft Word easy and convenient to use in professional areas, putting it above other word processing programs. On the other hand, Word comes with an integrated search engine, so if you need to search for information while writing a text, you can access the internet and get it without having to change programs.

2. MS Word for Education Purpose:

If you are in a teaching profession, then you must use Word. The program is completely flexible, editing options and has many customizations. Therefore, you have the possibility to create educational texts full of drawings, images, photographs, colors, and different letters, which can awaken and stimulate the learning of your students.

On the other hand, you can also use the program to create all kinds of educational material, such as study guides or exam models.

3. Daily Use of the MS Word:

You can also use Microsoft Word to create and create day-to-day documents. For example, if your child's birthday is approaching, this program will be of great help to create an original and attractive invitation card.

Another use you can give to MS Word is to write texts in which you keep a record and planning of your daily activities as well as future planning In addition to which you can also use it to write shopping or to-do lists.

4. Use of MS Word in Writing books, articles, or newsletters:

Microsoft Word is used by millions of people around the world to write informational documents and literary texts, and all because it is extremely easy to do. To start writing a text, you simply have to open the program, help yourself with the editing functions, and let your creativity flow.

Also, Word gives you the ability to create files in pdf format by simply selecting the desired file type when saving the text.

5. For Teamwork

A few years ago, Microsoft launched a web version of the entire Office suite, including Word, and among the functionalities is that several people can work at the same time on the same document.

This feature is especially beneficial for teamwork and activities. But, of course, in order to use it, you must have access to the online program.

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